Virtual Parents Evening
Dear Parents and Carers
Virtual Parents’ Evenings – Online Appointment Booking
I would like to invite you to attend our Parents’ Evening on Tuesday 29th June and Wednesday 30th June. This is an important evening and provides you with an opportunity to find out about your child’s progress and discuss anything that you may wish to.
The school has introduced a new intuitive and easy to use online appointment booking system. This allows you to choose your own appointment times with teachers and you will receive an email confirming your appointments. We are confident this will be an improvement to the previous system and welcome any feedback.
Appointments can be made from tomorrow morning at 9am and will close on Friday 25th June at 7pm. Should you wish to make any changes or have any problems please contact the school office.
Please visit https://havergalcofe.schoolcloud.co.uk/ to book your appointments. (A short guide on how to add appointments is included with this letter.) Login with the following information:
Your details: Title, First Name, Surname and Email Address
Your child’s details: First Name, Surname and Class
Following the Parent’s Evenings a short summary of the term will be sent as a written report.
Miss G Bishop
Head of School
Parents’ Guide for Booking Appointments
Browse to https://havergalcofe.schoolcloud.co.uk/
Step 1: Login
Fill out the details on the page then click the Log In button.
A confirmation of your appointments will be sent to the email address you provide.
Step 2: Select Parents’ Evening
Click on the date you wish to book.
Unable to make all of the dates listed? Click I’m unable to attend.
Step 3: Select Booking Mode
Choose Automatic if you’d like the system to suggest the shortest possible appointment schedule based on the times you’re available to attend. To pick the times to book with each teacher, choose Manual. Then press Next.
We recommend choosing the automatic booking mode when browsing on a mobile device.
Step 4: Select Availability
Drag the sliders at the top of the screen to indicate the earliest and latest you can attend.
Step 5: Choose Teachers
Select the teachers you’d like to book appointments with. A green tick indicates they’re selected. To de-select, click on their name.
Step 6: Book Appointments (Automatic)
If you chose the automatic booking mode, you’ll see provisional appointments which are held for 2 minutes. To keep them, choose Accept at the bottom left.
If it wasn’t possible to book every selected teacher during the times you are able to attend, you can either adjust the teachers you wish to meet with and try again, or switch to manual booking mode.
Step 7: Book Appointments
Click any of the green cells to make an appointment. Blue cells signify where you already have an appointment. Grey cells are unavailable.
To change an appointment, delete the original by hovering over the blue box and clicking Delete. Then choose an alternate time.
Once you’re finished booking all appointments, at the top of the page in the alert box, press click here to finish the booking process.
Step 8: Finished
All your bookings now appear on the My Bookings page. An email confirmation has been sent and you can also print appointments by pressing Print. Click Subscribe to Calendar to add these and any future bookings to your calendar.
To change your appointments, click on Amend Bookings.